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Adoctus Learning Management System White Paper

Written By: Duane Herholdt (Chief Technology Officer) on 17 May 2020.

Table of Contents

  1. Executive Summary
  2. Introduction
  3. Benefits of E-Learning
    • Convenient & Flexible
    • Improves Performance
    • Cost Effective
    • Custom Training Experience
  4. Challenges Facing E-Learning Platforms
    • Lack of Affordability & Adequate Bandwidth in Some Areas
    • Financial Constraints
    • Inadequate E-Learning Infrastructure
    • Tracking Learning Behaviour
    • Guaranteeing Safety
    • Assessing & Tracking Learner progress
  5. Adoctus Offering Solution to E-Learning Challenges
    • Bandwidth Sensitive
    • Cross Device E-Learning
    • Track E-Learning Behaviour
    • End-to-End Encryption & Facial Recognition
    • Assessment & Management Tools
  6. Conclusion
  7. Sources

1. Executive Summary

The learning environment is rapidly evolving. Traditional learning platforms are quickly becoming obsolete as learners switch to more convenient channels that allow them to learn as they work. E-learning is emerging as the most preferred method for training employees because it is less costly, more effective and allows additional flexibility.

However, online training systems are susceptible to various challenges as well. The most pertinent issues facing most E-Learning platforms are costly and unreliable internet connectivity in some regions, security, inadequate E-learning infrastructure, and limited training management tools.

Adoctus addresses these challenges by providing an affordable cross-device comprehensive online training system that is bandwidth sensitive with sophisticated security features.

 

2. Introduction

Since the inception of online learning, its benefits have continually outweighed those of one-on-one training. The proliferation of mobile devices and internet connectivity across the globe has made E-learning one of the most flexible, convenient, and cost-effective means of furthering education.

The outbreak of Covid-19 pandemic has compelled governments, companies, and learning institutions to seek alternative approaches for training their subjects. According to a report published by The World Bank in April 2020, E-learning platforms have been identified as the most reliable and secure means of training during this covid-19 period.

Though implementation of E-learning systems has been beneficial for the majority of organizations, the experience hasn’t been rosy for some. This white paper presents key benefits of E-learning platforms, challenges prevalent in conventional systems, and how the Adoctus Learning Management System (LMS) addresses these challenges.

 

3. Benefits of E-Learning

According to LinkedIn’s 2018 workplace learning reports, employees are more likely to stick with an employer who invests in initiatives and technologies tailored to grow their skills.Apart from regular rewards, modern employees are keener on learning and advancing their skills than previous generations. According to the report, organizations that lag in employee development programs are bound to losing human resources to competitors. A similar report by Jane Hart asserts that 93 percent of employees prefer to learn at the workplace. This implies most of the employed learners train by multitasking hence short attention spans. The study suggests organizations must be able to provide bite-sized information for them to be able to learn.

This section outlines how e-learning promotes employee training.

 

3.1. Convenient & Flexible

Compared to traditional forms of training, E-learning offers better flexibility to its users. Employees can conveniently log into their accounts at any time from any location provided they have internet connectivity. Learners can access training materials while in commute buses, trains, or even in the office. Besides, the approach negates the need for gathering employees in rooms to offer them training. Therefore E-learning provides a reliable means for employees and the management to complete important ‘just-in-time’ training as requirements change.

 

3.2. Improves Performance

One of the major drawbacks for conventional learning models is their nature of consuming valuable time that could have been used on something more productive. Online training systems provide avenues for workers to quickly get up to speed with new processes without sacrificing productivity. This is facilitated by the ability to learn from anywhere including at home or even at work during down-time. Furthermore, E-learning platforms give learners the flexibility to revisit important information whenever they need it.

 

3.3. Cost Effective

Setting up an E-learning platform can be costly, especially when the system is complex. However, according to Jonas Axelsson of the E-Learning Industry, E-learning platforms can significantly lower costs associated with training employees. Schoox, a corporate training blog, insinuate E-learning can reduce training budget allocations by more than 50 percent. This is principally achieved by reducing travel expenses, annihilating venue and arrangement costs, and eliminating material and trainer costs.

 

3.4. Custom Training Experience

Though the course materials are consistent across all learners, the platforms give learners the power to determine how they learn and the best pace of the course. Because of E-learning flexibility, learners can choose to learn in environments that suit their learning styles. This is useful for improving the retention rate of learners. The custom experience fosters timely remittance of feedback to learners.

E-learning helps organizations create high-quality, practical training to employees at affordable costs. Training uplifts the level of engagements across departments, thus impacting the organization’s bottom line. The benefits of online learning have prompted many organizations to acquire E-learning systems. Most of these organizations have reported a positive impact; however, some have lamented about various challenges. The next section highlights some of the prevalent difficulties in online learning platforms.

 

4. Challenges Facing E-Learning Platforms

Companies and learning institutions are actively adopting E-learning as a learning approach across the globe. A report by Kenyan scholars shows various regions in Africa are also implementing the technology with learning institutions leading the way. Though the benefits and opportunities offered by E-learning far outweigh the challenges, it is worth mentioning them since they significantly impact how the technology is used.

 

4.1. Lack of Affordability & Adequate Bandwidth in Some Areas

E-learning primarily relies on the ability of learners to access internet resources. Popular E-learning platforms are designed to use high bandwidth to offer standard training experience to learners. Some regions do not have access to reliable internet connectivity. Most countries in emerging economic regions still rely on outdated 2G bandwidth which is slow. In some parts of the world internet packages are too expensive for regular users. High costs of internet and weak connectivity are significant hindrances to the adoption of E-learning technology in most organizations.

 

4.2. Financial Constraints

Implementing E-learning platforms demand time and significant capital investments. According to a report by Fortune magazine, small and medium-sized companies cite inadequate finances as the key reason for not having E-learning platforms. A similar survey indicates 47 percent of business owners avoid implementing E-learning platforms because they are time-consuming to complete. Training costs and hiring of staff to manage the platform are also impeding factors for the implementation of the technology.

 

4.3. Inadequate E-Learning Infrastructure

The learning infrastructure plays an essential role in ensuring a company achieves its objectives when training employees. In some regions, particularly developing regions, a significant number of employees do not own personal computers. Public utilities such as libraries and cyber-cafes are not only expensive but also scarce. This implies, even if the company successfully develops an E-learning platform, only a selected few with compatible devices can access the resource.

 

4.4. Tracking Learning Behaviour

Though the platform provides flexibility when learning, its very nature gives students inherent freedom which can be easily misused. Zandax, a training blog, asserts that E-learning tasks can undergo irresistible gravitational pull to the bottom of to-do list where they can languish for weeks or even indefinitely. This is usually encouraged by the lack of tracking features to monitor learner behaviour when using the system.

 

4.5. Guaranteeing Safety

One of the major concerns for online users is their safety. With the ever-growing number of cyber-attacks across the globe, E-learning platforms are finding it difficult to safeguard their systems against intrusions. Company E-learning infrastructures usually contain sensitive business processes that may attract cyber attacks. Modern E-learning systems must be able to thwart potential cyber-attacks.

 

4.6. Assessing & Tracking Learner Progress

Assessment is one of the essential methods used to measure the mastery of students about a concept. Students that satisfy the assessment requirements should be awarded achievement badges or certificates and allowed to proceed to subsequent classes. Though E-learning technology has been around for a while, a majority of the systems do not support assessment management and learner certification features. A few that support the functions are semi-digital and some processes must be done manually.

 

5. Adoctus Offering Solution to E-Learning Challenges

Over recent years, various companies across the continents have been tirelessly working to overcome the selected issues highlighted in this whitepaper. Even though some have successfully developed solutions to some of the problems mentioned, majority are still in the development phase. Adoctus is one of the few Learning Management Solution companies that have developed a comprehensive E-learning platform with user needs at its core. This section shows how the Adoctus solution addresses the aforementioned issues.

Adoctus is a Cloud Based LMS (Learning Management Solution) firm that specializes in the development and implementation of intelligent E-learning platforms that not only ease company training but also helps manage and monitor learning processes. What started in a LMS for the property industry, Adoctus has slowly evolved to incorporate almost every sector with a sole purpose of empowering people to educate themselves from anywhere at any time and on any device.

The Adoctus solution is one of the leading products the company has developed to change the learning landscape of E-learning platforms. Here are the most striking features of the Adoctus Learning Management System.

 

5.1. Bandwidth Sensitive

The Adoctus Learning Management System (LMS) is built to seamlessly operate in regions with poor internet connectivity and where data costs are high. The system is intentionally designed to use less data than traditional platforms. The auto buffering tool and Multi-Bit Rate Encoding is vital for enabling video learning in poor internet connectivity regions. The technology employs ISP (Internet Service Provider) mechanics that measure internet speed and take necessary measures to ensure learners stream video and audio without stops.

This feature addresses the issue of bandwidth costs and poor connection.

 

5.2. Cross Device E-Learning

The Adoctus E-learning platform works on any internet-enabled smart device. Learners can start a course from one device type and migrate to a different kind without starting over the training or losing data. Learners’ data sync in real-time across all devices, and they do not need to wait for app stores to update the data. Learners using the Adoctus E-learning platform can comfortably access the programme regardless of the device they use, as long it is internet enabling. The capability to function on multiple devices negates the need for learners to own specific types of devices; learners without personal computers can learn from their smartphones.

 

5.3. Track E-Learning Behaviour

The Adoctus E-learning Platform uses state of the art Artificial Intelligence (AI) to monitor and track learner behaviour. The facial recognition technology tracks more than 70 facial features to determine if the learner is engaged in the learning process.

The same AI behaviour tracking is also used by large corporations including Universal Pictures, Samsung, LG, Philips, Fujitsu, Citrix, NEC Asia Pacific, Diebold, Boeing, Unilever, P&G, PACCAR, Ford, Danone etc.

This technology is instrumental in managing student freedom by ensuring they give the learning process the seriousness it deserves.

 

5.4. End-to-End Encryption & Facial Recognition

All information and documents sent over the platform are secured by end-to-end encryption technology. Only intended communicating parties have the keys to decrypt the data in transit. Furthermore, the platform is secured by multi-factor authentication that entails facial recognition technology. The security detail of the system ensures only authorized people access the system.

The recognition function provides a convenient easy to use login method for users. A combination of end-to-end encryption and secure login function substantially reduces the vulnerability of an e-learning system to unauthorized intrusions.

 

5.4. Assessment & Management Tools

The Adoctus platform is enabled with rich data analytics essential for managing student records. The tools allow administrators to view real-time student data analytics and courses they have completed. The gamification model tracks the success of learners and achievements by issuing awards. Features like assignment management, questions management, and auto quiz marking management play a crucial role in assessing students’ learned skills.

Moreover, the system is equipped with convenience features to enhance the learners experience such as real-time collaboration tools, trainer profiles, grading management, and lesson complexity management. These tools play a crucial role in ensuring system users are updated, know grading criteria, and understand the level of seriousness a course demands.

 

6. Conclusion

The Adoctus LMS is a comprehensive system that provides all the essential features for the E-learning process with a strict focus on regulatory compliance. The product not only affords the people in Africa and beyond a friendly learning environment but also offers an avenue for insightful and impactful education.

At Adoctus, we believe the success of any company primarily depends on the expertise of its human resources. As a result, we have developed a fully customizable cloud-based solution that can be easily acquired by companies at an affordable rate.

Take a step today, contact us and let’s transform your employees’ learning experience.

 

7. Sources

We believe in being responsible data stewards and building a community built on trust.

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Office Hours

Mondays to Fridays from 08:00 – 17:00. Closed on Weekends and Public Holidays.

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Contact Number

+27 (0) 11 568 5377

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Email Information

info@adoctus.com
partners@adoctus.com
support@adoctus.com
accounts@adoctus.com

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Physical Address

The Interchange, 4 Cyclonite Rd, Somerset West, Cape Town, South Africa, 7130

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